Logistics Assistant - Temporary

Full description

Vacancy Name
Logistics Assistant - Temporary
Vacancy No
VN649
Department
Supply Chain
Location
Liverpool
Employment Type
Full-Time
Company Overview
Aurorium is the materials innovation partner that helps global manufacturers harness the power of possibility making the world a better place. Their specialty ingredients and high-performance materials enhance quality of life, support health and wellness, and enable customers to deliver value-added solutions.
Key industries served include healthcare, personal & home care, mobility, infrastructure, and specialty paper & packaging. A Responsible Care® company, Aurorium follows the highest regulatory standards across all manufacturing facilities. The company’s global integrated supply chain offers the customer product consistency, easy access, supply security, and reasonable turnaround on delivery.


Aurorium is committed to operating at the highest levels of manufacturing consistency, quality control, and safety.


Description
Aurorium is currently seeking a Logistics Specialist - Temp to join the team in our Liverpool office.
The Logistics
Specialist provides administrative support for day-to-day shipping activity and logistics invoice processing. The role maintains shipment records, supports routine bookings and documentation, tracks deliveries, processes freight invoices, resolves basic discrepancies, and ensures information is complete and accurate across SAP, carrier systems, internal trackers and financial records. The role also performs additional responsibilities as determined by management.
Job Details
Role Specific Responsibilities:

Shipment setup and coordination

Enter and maintain shipment information in SAP, carrier portals, shared trackers and internal systems.

Submit booking requests to approved freight providers.

Coordinate routine collection and delivery details with plants, warehouses, Customer Service, carriers and freight forwarders.

Prepare, obtain and file routine shipping documentation.

Monitor shared logistics inboxes and respond to routine requests.

Track shipments and maintain accurate estimated and actual departure, arrival, delivery and proof-of-delivery information.

Follow up for missing bookings, shipping instructions, bills of lading, commercial invoices, packing lists, customs documents, delivery confirmations and status updates.

Maintain complete and orderly shipment records in accordance with company procedures and document-retention requirements.

Identify delayed, incomplete or inconsistent shipment information and escalate it promptly.

Produce routine shipment-status, milestone-completeness and data-quality reports.

Provide timely administrative updates to plants, Customer Service, warehouses and other internal functions.

Coordinate with approved logistics providers to obtain routine information and supporting documentation.

Maintain clear records of requests, responses, commitments and unresolved follow-up items.

Receive, organize, verify and process logistics invoices and supporting documentation.

Validate invoices against available quotations, shipment records, approvals and supporting documents.

Research invoice discrepancies by coordinating with freight providers, Finance, Procurement, plants and other relevant functions.

Reconcile logistics supplier statements and identify missing, duplicate or unpaid invoices.

Monitor the relevant accounts-payable or logistics-invoice inbox and respond to routine supplier inquiries.
Maintain records supporting payment approval, financial control and audit requirements.
Support monthly financial close by identifying outstanding logistics invoices, unbilled activity and unresolved discrepancies.


Assist Finance with logistics-related audits and auditor information requests.


Process approved corporate-card expense payments when assigned.


Processes corporate card expense report payments within set timelines , ensuring expenses are approved


Performs additional duties as assigned




Compliance:

Complies with company Health, Safety and Environmental policies, procedures, and arrangements
Reports all Health, Safety and Environmental accidents, incidents and near misses promptly
Acts in a safe and responsible manner at all times

Education and Qualifications:

High School Diploma or GED required

Experience:

Experience utilizing SAP is preferred

Knowledge, Skills, and Abilities:

Strong organizational skills and attention to detail with the ability to adapt quickly to changing business needs and priorities
Excellent verbal and written communication skills with the ability to flex own style as needed to influence and drive results
Ability to work within a multi-functional, global organizational structure and exhibits robust interpersonal skills
Critical thinking and conflict resolution skills and analytical abilities which allow assessment of customer service issues, situations and opportunities
Self-motivated and able to work within a fast-paced environment
Excellent proficiency within Microsoft products (Outlook, Excel, Word, PowerPoint)
Embodies the Aurorium Core Values:
credible: keeps their word and honors their commitments, acts with integrity, and holds themselves accountable to their decisions and actions
outcome-oriented: adheres to an unparalleled standard of excellence in everything they do, to deliver results with real impact
driven: passionate about delivering authentic, world-class experiences that engage customers and inspire greatness
empowered accountability: empowered to achieve common goals and accountable for delivering performances and results that exceed standard

Status
Active